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Recording Studio Policies - Columbus State University

The Joyce and Henry Schwob School of Music

Recording Studio Policies

Official Schwob Events

All student, faculty, ensemble, and guest artist performances are automatically added to the recording calendar, providing they are scheduled through the School of Music. Note that this does not include masterclasses. You can confirm recording of your performance, or a performance by a visiting artist, by sending an email to or calling the recording studio directly at 706-649-1503.

Student, Faculty, Ensemble and Guest Artist performances incur no charges for recording or standard production tasks. Standard production tasks include basic track separation, fades, nominal level adjustments, mastering and CD production. In addition, student recitals that need amplification or sound reinforcement will incur a $50 one-time charge to offset the costs of additional audio engineers (see below).

In 2019, the Recording Studio ceased automatically making physical copies of concert recordings. All concert recordings are now delivered electronically at CD-quality WAV format via the studio’s CSU Google Drive account. These recordings will remain available for one year and will be shared with each musician when post-production has been completed.

The only physical copies the recording studio will produce are CDs for the Music Library. Physical copies may be obtained for a small fee, but we highly encourage all performers, composers, etc. to maintain digital copies of their own portfolios using any of the widely available online music or cloud storage services.

Copies of all Schwob events, with the exception of student and studio recitals, will also be delivered to the Music Library for archival purposes.

Visiting artist performances will be automatically recorded unless we are notified of the artist's desire to not record. When guest artists sign and return the independent contractor form and letter of agreement, this document contains language that allows CSU to use all recorded performances.Please note this is different than it has been in the past: Recording studio staff will not seek specific releases for guest artists.

Private Recording Sessions

Private audio recording sessions with our engineers are also available. Our staff is capable of handling a variety of project types, and can record in several locations, including Legacy Hall, the Studio Theatre, large ensemble rehearsal rooms, and other locations using portable equipment.

The first step in planning a private recording session is to schedule the space first. This is done through Mr. Tao Ge in the front office. Confirm availability of the desired space with Mr. Ge, then contact Henry Leavitt, the recording studio graduate assistant, at to schedule an engineer.

While we make every effort to accommodate scheduling requests, sometimes it is simply not possible to schedule an engineer during your booked time. Please be flexible and work one-on-one with us to ensure things are planned in advance.

All recording sessions must be scheduled 7 days in advance. There are NO EXCEPTIONS to this policy.

Fees for Private Sessions:
$30 Base Fee (minimum): Includes the first hour of set up/recording/editing which can be used at the discretion of the client. Any post-production or recording time beyond the first hour will incur a charge of $25/hr. billed in 15-minute increments.

Contact Dr. McCabe or if your recording project is on a budget and needs additional planning before the sessions begin. This is to ensure efficient production and availability of engineers as well as to prevent “creeping sessionitis”.

Video Syncing

While the studio does not offer video recording services, we will sync audio from a recording we make to video provided by the performer. There is a $25 fee for each clip syncing. Only certain video formats are supported by our programs, please make sure videos are .dv, .photo-jpeg, .h264, or .mp4 as the studio does not provide conversion of video files.

Amplification & Live Sound Reinforcement

All events requiring amplification or live sound reinforcement must be scheduled one month in advance and will incur an additional $50 flat rate charge to offset the cost of additional audio engineers. In addition to this fee, all events requiring amplification MUST have a designated setup time of at least 1 (one) hour where the venue is empty so we can ensure correct setup. Expecting the technology to work effectively and the engineer to create a quality product when the concert hall is full of people making noise is nearly impossible. Please plan accordingly and provide stage plots and channel lists to the recording studio at least one month in advance of the event.

Equipment Checkout

The Music Library at Schwob has several portable video and audio recorders available for checkout. Equipment in the recording studio is generally not available for checkout and may only be used within the Schwob School of Music building unless supervised by studio staff members.

Please note the recording studio does not provide video shooting services. We can provide a list of contact information for individuals who do this type of work.

Deadlines and Last-Minute Scheduling

All recording sessions not on the master recording calendar (i.e., official Schwob events) must be scheduled 7 days in advance, preferably longer.

Under no circumstances will recording sessions take place on short notice. Please note this policy: We will NOT record with you unless it is scheduled outside of the 7-day advance deadline.

Obtaining Copies of your Recordings

Standard Production time for standard recording services (recital performances, ensemble concerts, and basic sessions as listed above) is 3-4 weeks. Please do not expect to receive a disc at the end of the concert or recording session. This is to ensure both the quality of the recording and to keep pace with our busy production schedule of more than 250 projects per academic year.

Private session recordings, when completed, can only be delivered via physical media or online after payment has been made.

Paying Fees

At the close of a project, an invoice will be generated by the recording engineer, who will review the charges with the client. The invoice should then be taken to Mrs. Debra Tommey, who receives payments on behalf of the Schwob School. CD copies, digital copies, or other materials can be picked up after payment has been received.

Please note we will not provide next-day service for recordings. If you have a deadline, please plan ahead of time. It is nearly impossible to provide a 24-hour turnaround after a session.

Access to the CSU Studios

Students, faculty, and staff members are welcome to make use of our recording facilities when accompanied by a staff member. However, access to the space and equipment must first be approved by Dr. McCabe.

Outside users of the CSU studios are encouraged to bring their own external hard disks or USB flash drives to store data. Since our primary mission is to record official Schwob events, we cannot be responsible for data left on our machines from outside projects.

All of the engineers and technicians who work in our studio spaces must agree to the studio use regulations before using any of the equipment for projects. This includes student employees, faculty members, and students enrolled in classes taught in the studio spaces.

Please see Dr. McCabe for a copy of the regulations and to receive authorization for studio access. Individuals who have not agreed to the studio regulations are not permitted to enter the studio spaces unless escorted by a staff member. Students who have been granted access to the studio spaces may not, under any circumstances, allow their accounts to be used by anyone other than the authorized user. Students who violate this policy will permanently lose their studio privileges.

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