Office of Student Accounts
Accounts Receivable
Columbus State Accounts Receivable
The Office of Student Accounts (Bursar’s Office) provides central oversight of Accounts Receivable processes and works collaboratively with departments to support timely billing, proper documentation, and responsible collection of outstanding balances. Accounts Receivable (AR) at Columbus State University represents amounts owed to the University for goods or services provided. The purpose of Accounts Receivable is to ensure the accurate, consistent, and compliant management of institutional receivables while supporting financial stewardship, protecting University resources, and maintaining alignment with University System of Georgia and institutional policies.
Bill.com – Centralized Invoicing
Columbus State University has implemented Bill.com as the University’s centralized invoicing platform to support consistent, secure, and compliant management of institutional Accounts Receivable. Centralizing invoicing through Bill.com promotes standardized billing practices, strengthens internal controls, improves visibility into receivable activity, and ensures accurate financial reporting across the institution.
At this time, nine approved end users have been formally designated to access and utilize Bill.com on behalf of their respective departments. These users have completed the required training and are authorized to generate invoices within the University’s official Accounts Receivable system in accordance with established procedures and internal control standards.
All other departments that need to issue an invoice must submit their request to the Bursar’s Office using the Bill.com Invoice Submission Form available through Kuali. This process ensures that all invoices are created within approved University systems, properly documented, and recorded in the official Accounts Receivable system of record.
The form can be found via myCSU > Forms > Category (Business and Finance) > Bill.com Invoice Submission
Accounts Receivable Procedures
All departments engaged in Accounts Receivable activities at Columbus State University must comply with all applicable University policies and procedures related to financial transactions, internal controls, and the protection of institutional resources. These requirements ensure that receivables are managed in a secure, consistent, and compliant manner across the University.
Departments that generate receivables, issue invoices, or collect payments are expected to adhere to all Accounts Receivable policies outlined in the University System of Georgia (USG) Business Procedures Manual (BPM) Section 10.0 and the Columbus State University Accounts Receivable Procedures. Adherence to these standards supports timely billing, accurate financial reporting, responsible collection practices, and strong internal controls.
All receivable activity must be conducted using approved University systems and processes and must be supported by appropriate documentation. Departments are responsible for following established procedures, maintaining accurate records, and partnering with the Bursar’s Office to ensure compliance with institutional and regulatory requirements.
Resources:
University System of Georgia (USG) Business Procedures Manual (BPM) Section 10.0
