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Columbus State University

COVID-19 Protocols for Minors on CSU Campus

This document provides guidelines and procedures on how to best prevent the spread of COVID-19 among minors on campus and what to do if a minor (or parent/guardian) reports or exhibits symptoms of illness. This guidance is to be used in conjunction with all guidelines found on the CSU COVID-19 website.

All events on campus where minors are present must submit the Summer Physical Distancing Plan for approval by University Support Services and Samantha Gurski (see page 2 for more information). For these purposes, a "minor on campus" is defined as any youth 17 years-old and younger who is intentionally left in the care of CSU employees/volunteers on a CSU campus.

Continuing & Professional Education at Columbus State University is the central hub for assistance and Samantha Gurski (CPE Interim Director) is the primary point of contact.

Please note: For the protection of all minors and employees, any CSU guest (minors included) with symptoms, exposure, or positive test results related to the coronavirus (SARS-CoV-2) or the respiratory disease COVID-19 will not be allowed on CSU campus until cleared by the GA Department of Public Health.

Columbus State University and its employees are not providing medical advice.

CSU Guest Reporting Form

Quick Reference Guide

Updates to the COVID-19 Protocols for Minors on CSU Campus for Summer 2021 (as of May 18, 2021):

  • Per GDPH guidance, masks should be worn by all employees interacting with minors and all minors under the age of 12 when feasible; masks are most essential at times when physical distancing is difficult. Masks are still recommended in these settings regardless of vaccination status of participants because children under the age of 12 cannot be vaccinated.
  • Physical distancing requirements for youth programs have been shortened from 6’ to 3’ of distance.
  • Temperature screenings are no longer required.
  • Residential Programs: Minors are still required to be housed in CSU dorms separately--one per room, two per suite.

BEFORE THE EVENT - Requirements & Guidance

  • Identify & Designate the following areas:
    • Isolation - for sick workers and minors
    • Storage - containers or markers spaced 6' apart where minors may place belongings
    • Inclement Weather Alternative - for outdoor events
    • Outdoor Pick-up/Drop-off - this area will need a Temperature Check Station and must have physical distancing measures in place (i.e., staggered arrival, floor markers, etc.)
  • Complete eQuest and supplemental University Support Services Physical Distancing Plan - First, complete the Summer Physical Distancing Plan to have your event approved and your space reserved; then, submit an eQuest for support or supplies from USS.
    • Include locations of above areas.
    • Describe how the check-in/out process will operate; this must include temperature check and health screening plans, as well as what physical distancing measures will be in place.
    • Describe how will you ensure physical distancing requirements and guidelines are being upheld by your participants throughout your event.
    • Include requests for any additional materials you may need--temp check station, sanitizer, etc. It is better to ask now.
    • Include if the group will eat on campus using Dining Services (Aramark).
    • Include if the event requires overnight housing in a CSU residence hall.
      • If yes, include plan and timeline for removal of a participant from campus if they test positive for COVID-19, have symptoms, are a close contact, etc.
      • If yes, describe how will you ensure physical distancing requirements and guidelines are being upheld by your participants throughout your event, both within and outside the residence halls.
  • Ensure contactless registration and payment options are available. Reach out to Samantha Gurski if you do not have this in place.
  • Use an approved 2021 waiver.
  • Create Virtual Onboarding/Orientation for minors and parents/guardians
    • Samantha Gurski will work with Marketing to make a video of safety guidelines to be shared with minors and guardians. Your department will need to also schedule a virtual Q&A with participants several weeks prior to the event.
  • Create alternative plans for your event(s) in case of illness - virtual components, webcam streaming options, etc.
  • Ask any participants travelling out-of-state or internationally to complete the CSU Travel Registry Form. This will help us identify participants who may require altered travel arrangements due to exposure or illness.

DURING THE EVENT - Requirements & Guidance:

Masks Are Required: All Participants Must Wear a Face Mask.

  • Effective May 18, 2021, fully vaccinated individuals may now attend class, perform workplace duties and participate in university activities without wearing a face covering or physically distancing. This applies to both indoor and outdoor situations.

    Unvaccinated individuals are strongly encouraged to get a vaccine, to continue wearing a face covering, and to continue physically distancing from others when possible. The vaccines are safe and effective; however, obtaining one is a personal decision and vaccinations will not be required to study on, work at or visit our campuses. Vaccinations continue to be administered throughout Georgia for those wishing to be vaccinated.
  • Notify parents/guardians before the event.
  • Minors must wear one mask and have at least one additional mask in a sealed plastic bag handy in case the first becomes wet or otherwise soiled during the day.
  • Minors staying overnight at the facility should own and maintain a minimum of ten masks so that one or two can be worn each day and be washed weekly.
  • Disposable masks must be made available as a backup by each department.
  • Masks must have the minor's name or initials inside and not be shared with others.
  • Parent/Guardian will be contacted if a minor refuses to wear a face covering. If the problem persists, minor may be removed from program without refund.
  • Please note: Limited-access programs like summer camps and other summertime activities where admissions to these programs are restricted by registration protocols, participation fees and the like are not required to offer mask accommodations to individual participants.

Upon Arrival: Temperature Check & Health Screening.

  • Perform a temperature check.
  • Ask the parent/guardian if the minor has experienced any COVID-19 symptoms (listed below), tested positive, or been around someone who has tested positive in the last 14 days.
    • fever or chills
    • fatigue
    • sore throat
    • nausea
    • cough
    • muscle or body aches
    • new loss of taste and/or smell
    • congestion or runny nose
    • shortness of breath
    • headache
    • vomiting
    • diarrhea
  • The minor will not be allowed to remain on campus if:
    • the answer is yes to any question above
    • And/or COVID-19 symptoms are present
    • And/or the minor has a temperature over 100.4°F.

Remain 6' Apart: Physical Distancing & Disinfection Guidelines

  • Maintain physical distancing of six feet between all present parties; reduce class/camp sizes if necessary.
  • Keep minors in small groups and space them out 6 feet apart.
  • Place tape or other signifying markers on the floors/sidewalks and signs on the wall to encourage proper physical distancing.
  • Create a staggered restroom break schedule and limit the number of minors using the facilities at once.
  • Ensure that minors are washing their hands for at least 20 seconds (Say the ABCs!) and using hand sanitizer.
  • Ensure that hand sanitizer is available at all times.
  • Main restroom doors should remain open at all times, where possible.
  • Commonly touched surfaces and common spaces must be cleaned and disinfected at least daily, but preferably several times per day.
  • For specific custodial cleaning needs and supplies, submit an eQuest.
  • Limit the number of items that are shared or touched.
  • Provide minors with their own designated area for storing supplies and personal belongings.

If a Participant Is Ill: Next Steps...

  • If the parent/guardian is still on campus, send the minor home immediately and proceed to STEP 2 below.
  • If a minor exhibits COVID-19 symptoms while attending an event on campus, proceed with STEPS 1 & 2 below.
  • If a parent notifies the department that their child has tested positive for COVID-19 or has been in close contact with someone who has tested positive in the last 14 days, proceed with STEPS 1 & 2 below.

STEP 1 - Safety

  • Ensure a face mask is on the minor.
  • Wear a face mask, a face shield or other eye protection, and disposable gloves while working with suspected case of COVID-19; remain 6 feet away.
  • Transport minor to the designated isolation area.

STEP 2 - Notification

  • Event supervisor must contact parent/guardian/emergency contact for pick-up.
  • If the minor is experiencing symptoms and must leave campus, the event supervisor must complete the CSU Guest Reporting Form for the minor.
  • Event supervisor must request that parent/guardian complete the CSU Guest Reporting Form to report off-campus exposure and/or positive test results.
    (Note: To return to campus, the minor must receive a release form from the Georgia Department of Public Health.)
  • Event supervisor must contact Samantha Gurski and provide additional information as needed.

Additional Guidance for Summer 2021

Registration/Payments:

  • Early/pre-registration is required. On-site registration will not be allowed this summer. All payments must be made in advance of the camp. Cash/checks will not be accepted.
  • Customers must use touchless payment options by registering online or calling Continuing & Professional Education at 706-507-8070 to register for camps by phone.

COVID-19 Refund Policy:

  • If a minor exhibits COVID-19 symptoms, tests positive for COVID-19, or is directed to quarantine in accordance with CDC/GA-DPH guidelines, then a credit for future programs will be issued.

Guidance on Travel by Bus or Van:

  • Please contact the Transportation Office.
  • If participants will be transported in personal vehicles, event must seek prior approval from Samantha Gurski.

Inclement Weather Locations:

  • For outdoor events, the maximum number of participants allowed is based on the capacity of the alternative location scheduled in case of inclement weather. Please contact USS for assistance if needed.